> For the complete documentation index, see [llms.txt](https://policies.fundapps.co/fundapps-policy-portal/-LrODnq5Hl65-TLW7fbC/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://policies.fundapps.co/fundapps-policy-portal/-LrODnq5Hl65-TLW7fbC/fundapps-policies/infosec/data-retention-policy.md).

# Data Retention Policy

## Objective

This policy aims to define how FundApps retains data throughout its systems.

## Scope

The policy applies to all data processed or stored by FundApps.

## Policy

### Personal Data Retention

Retention of personal data is described in [FundApps' privacy policy](/fundapps-policy-portal/-LrODnq5Hl65-TLW7fbC/fundapps-policies/infosec/privacy-policy.md).

### Client Data

FundApps retains the following sets of data within its production platform during the lifetime of the contract with its clients:

* Data uploaded to the platform;
* Application audit trail (i.e. actions performed by users in application).

Upon contract termination FundApps will securely delete all client data from its infrastructure within 20 working days, insofar as technically feasible. A copy of this data can be provided to the client prior to deletion based on contractual agreements.

### Technical Data

FundApps stores technical logs and events related to its production infrastructure within a centralised log management platform. Data is retained for at least one year.

### AI data

Prompts, inputs, and associated logs are retained for 12 months or deleted upon termination. Outputs are part of a client’s environment and will be retained for the duration of the term of the agreement with the client.

### FundApps data

All other data which do not fall in the previous categories is retained by FundApps within its systems for the length of time deemed adequate by FundApps to provide its service efficiently.


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