Overview

Onboarding

We follow a task based process in our HR system that ensures correct checks are carried out and crucial training delivered when onboarding new staff.

Background checks

FundApps performs the following checks on our new employees:

• Proof of the person's identity and right to work (e.g. passport)

• Proof of work experience (e.g. résumé/CV and references)

• Proof of academic qualifications (e.g. certificates)

FundApps staff that have infrastructure level access to client portfolio data have the following additional checks performed by Experian:

• Electronic identity check

• Basic Criminal Record Check

• Adverse financial check

Contractors are subject to reference checks and do not have access to production systems or client data.

Confidentiality

All FundApps employees have a confidentiality clause in their employment contract, which extends beyond the end of their term of employment. Any breach of the above obligations by the employee is regarded very seriously by FundApps Limited and could result in legal proceedings being taken against the offender.

Training

As part of the on-boarding process, new starters are trained in office and information security. These are then followed up by the ongoing training we do as an organisation.

Ongoing training

We ensure all employees are aware of the importance of maintaining the security of our systems and client data; use of encryption, transferring sensitive information externally whether via the internet or physical removable media, and general security awareness including virus scanners, phishing scams.

This training includes a regular monthly company-wide meeting to discuss both information security and business continuity issues. You can find more about our security awareness program here

Access control

Access is granted to staff on a least privilege basis. Please see our access control section for information on how we manage access to systems.

Offboarding

We follow a task based process in our HR system that ensures correct steps are followed out during off-boarding of an employee, with agreed deadlines. Please see our access control section for information on how we manage access to systems.